Privacy Policy

The Car Sourcer
Last updated: 10 August 2026

The Car Sourcer respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and protect your information when you use our website, contact us, enquire about a vehicle, use our vehicle sourcing service or submit information through our Sell My Car service.

The Car Sourcer is an independent motor vehicle sales, purchasing and sourcing business operating in the United Kingdom.

Website: thecarsourcer.com
Email: info@thecarsourcer.com
Telephone / WhatsApp: 07346 813049

For the purposes of UK data protection law, The Car Sourcer is responsible for the personal information that we collect and process through our business and website.

When you use our website or contact us, we may collect personal information including:

• Your name 
• Email address 
• Telephone number 
• Vehicle registration number 
• Vehicle make, model and other vehicle details 
• Vehicle mileage, condition and service history 
• Information you provide when requesting a vehicle valuation 
• Details of a vehicle you wish to sell or part exchange 
• Details of a vehicle you would like us to source 
• Messages and correspondence you send to us 
• Information necessary to complete the purchase or sale of a vehicle 
• Technical information relating to your use of our website, where collected through cookies or similar technologies 

We only request information that is reasonably necessary to provide our services or operate our business.

When you complete our Sell My Car form, we use the information you provide to assess your vehicle and respond to your valuation enquiry.

This may include your contact information, vehicle registration, mileage and other information about your vehicle.

Submitting a valuation request does not place you under any obligation to sell your vehicle to The Car Sourcer.

We may use your personal information to:

• Respond to enquiries 
• Provide vehicle valuations 
• Contact you regarding a vehicle you have offered for sale 
• Deal with vehicle purchase enquiries 
• Arrange vehicle viewings or collections 
• Provide our specialist vehicle sourcing service 
• Process part exchanges 
• Complete vehicle purchases and sales 
• Maintain appropriate business and accounting records 
• Meet our legal and regulatory obligations 
• Prevent fraud and protect our business 
• Improve our website and services 
• Respond to complaints or disputes 

We will not use your personal information for purposes that are incompatible with those for which it was originally collected unless permitted or required by law.

Under UK data protection law, we must have a lawful reason for processing your personal information.

Depending on the circumstances, we may process your information because:

Contract: The information is necessary to provide a service you have requested or to enter into or perform a contract with you.

Legitimate interests: Processing is reasonably necessary for the operation and protection of our business, provided those interests do not override your rights.

Legal obligation: We are required to process or retain certain information to comply with applicable laws, tax requirements or other legal obligations.

Consent: Where required, we may ask for your consent before processing your information for a particular purpose.

We do not sell your personal information.

We may share information with trusted third parties where reasonably necessary to operate our business or provide our services. These may include payment providers, accountants, professional advisers, website and IT service providers, vehicle-related service providers and government or regulatory authorities where legally required.

Where third-party providers process personal information on our behalf, we expect them to handle that information appropriately and securely.

When buying, selling, sourcing or valuing vehicles, we may use information from third-party automotive services and databases where appropriate.

Our website may also contain links to third-party websites, including vehicle advertising platforms. Those websites operate independently and have their own privacy policies. The Car Sourcer is not responsible for the privacy practices of third-party websites.

Our website may use cookies and similar technologies that are necessary for the website to operate or that help us understand how visitors use the website.

Some services provided by our website provider or embedded third-party services may also set cookies.

Where required by law, non-essential cookies will only be used with the appropriate consent.

You can also control or delete cookies through your browser settings.

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including satisfying legal, accounting and tax requirements.

Information relating to completed vehicle transactions may need to be retained for longer periods to meet our legal and financial record-keeping obligations.

Enquiry information that does not result in a transaction will be deleted or securely disposed of when it is no longer reasonably required.

We take reasonable steps to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

However, no internet-based system can be guaranteed to be completely secure, and you should take appropriate care when sending information electronically.

Under UK data protection law, depending on the circumstances, you may have the right to:

• Request access to personal information we hold about you 
• Ask us to correct inaccurate or incomplete information 
• Ask us to delete your personal information 
• Ask us to restrict how your information is processed 
• Object to certain types of processing 
• Request the transfer of certain information 
• Withdraw consent where processing is based on consent 

Not every right applies in every situation, and we may be legally entitled or required to retain certain information.

To exercise your rights, contact us at info@thecarsourcer.com.

You also have the right to raise a concern with the UK Information Commissioner's Office (ICO) if you believe your personal information has not been handled appropriately.

We will not send you electronic direct marketing where consent is required unless you have agreed to receive it or another lawful basis permits us to do so.

You can ask us to stop sending marketing communications at any time by contacting us.

Service-related communications concerning an existing enquiry or transaction are not marketing communications.

Our services are not intended for children, and we do not knowingly collect personal information from children through our website.

We may update this Privacy Policy occasionally to reflect changes to our business, website, services or legal requirements.

The latest version will be published on this page with the updated date shown at the top.

If you have any questions about this Privacy Policy or how The Car Sourcer handles your personal information, please contact:

The Car Sourcer
Email: info@thecarsourcer.com
Telephone / WhatsApp: 07346 813049

One important point: because your website now has a Sell My Car form that emails customer details to you, I'd definitely have a short privacy notice immediately underneath the form's submit button as well, rather than relying solely on this separate Privacy Policy page.

Something like:

Your privacy matters. By submitting this form, you agree that The Car Sourcer may use the information provided to assess your vehicle and contact you regarding your enquiry. We will not sell your personal information. Please see our Privacy Policy for more information.